Job Requirements:
Currently pursuing a bachelor's or master's degree in accounting, finance, business administration, or a related field.
Familiarity with the Hong Kong Companies Ordinance and basic company secretary procedures is preferred.
Proficient in Microsoft Office (Excel/Word/PPT) with basic financial system operation skills
Highly detail-oriented: sensitive to numbers, able to efficiently handle a large volume of documents with zero errors.
Language skills: fluent in English and Chinese (Cantonese & Mandarin), capable of writing business documents in both languages.
Ability to work at least 3 days per week (can be absent occasionally for study arrangement)
Immediate availability is highly preferred.
Key Responsibilities:
Document Management:
Help to organize, classify, and archive financial and company secretary-related documents, both electronically and in paper form, ensuring compliance and traceability.
Assist in maintaining system entry and updates for key documents such as contracts, invoices, and reimbursement receipts.
Expense Reimbursement Processing:
Assist in reviewing the compliance of employee reimbursement documents, verifying the consistency of invoice information with system data.
Follow up on the reimbursement process, including system submission, approval follow-up, and payment status tracking.
Company Secretary Support:
Assist in managing company secretary affairs, including preparing board meeting documents, shareholder meeting materials, annual review declarations, and updates to company registration information.
Maintain the accuracy of statutory registers (e.g., shareholder register, director register) and assist with compliance filings.
Other Financial Support:
Assist with monthly account reconciliation, basic data analysis, and financial report preparation.
Support daily administrative tasks of the department, such as meeting arrangements, cross-department communication, and follow-up on ad-hoc projects.

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